GST invoice format for repair and maintenance services
A repair invoice bills labour, spare parts and a visit charge, and an AMC invoice bills a fixed annual or quarterly fee for scheduled servicing. Here is a free gst invoice format built for repair and maintenance service businesses. Download it in Excel, Word or PDF, or copy the sample below.
Sample gst invoice format for repair and maintenance services
Tax invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Air conditioner service and gas check, labour | 1 | ₹1,200 | ₹1,200 |
| Compressor capacitor, replacement part | 1 | ₹850 | ₹850 |
| Visit charge | 1 | ₹300 | ₹300 |
- Subtotal
- ₹2,350
- CGST 9% + SGST 9% (same state)
- ₹211.5 + ₹211.5
- Total
- ₹2,773
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a gst invoice format for repair and maintenance services
Along with the usual header, numbering, dates and totals, repair and maintenance services should add:
- Job or ticket number
- Equipment make, model and serial number
- Visit date and technician name
- Warranty period on replaced parts
- AMC contract period and covered equipment
Tips for repair and maintenance services
- Show labour and spare parts on separate lines.
- Add the equipment make, model and serial number and the job number.
- Confirm the GST rate for services and for parts with your CA.
Getting paid faster with your gst invoice format
Separate labour from spare parts on a service invoice. Parts have a model or part number and a rate; labour is a service charge. Showing them apart helps the customer see what they paid for and makes warranty claims on a part simple. Add the job or ticket number, the date of the visit and the equipment details such as make, model and serial number.
For an annual maintenance contract, invoice the contract fee for the period and name the equipment covered, the number of scheduled visits and the contract dates. Mention the warranty on any replaced part. The GST rate can differ between services and parts, so confirm the rates with your CA before you set up your items.
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Start freeAlso: GST calculator · HSN and SAC finder
Questions
Should labour and spare parts be on one line or two?
Two. Separate lines make the bill easier to read and keep warranty and returns simple for the parts. Confirm the GST rate that applies to each with your CA.
What must a GST invoice for repair and maintenance services contain?
Your name, address and GSTIN, a unique invoice number and date, the client's details, a description of each item with SAC or HSN code, the taxable value, the GST rate and amount (CGST and SGST, or IGST), and the total.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.