Quotation format for photographers
A photography quotation should list coverage hours, the number of edited photos, deliverables and the delivery time. Here is a free quotation format built for photographers and videographers. Download it in Excel, Word or PDF, or copy the sample below.
Sample quotation format for photographers
Quotation
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Pre-wedding shoot, 4 hours | 1 | ₹18,000 | ₹18,000 |
| Wedding day coverage, 10 hours | 1 | ₹45,000 | ₹45,000 |
| 300 edited photos and online gallery | 1 | ₹10,000 | ₹10,000 |
| Printed album, 30 pages | 1 | ₹9,000 | ₹9,000 |
- Subtotal
- ₹82,000
- CGST 9% + SGST 9% (same state)
- ₹7,380 + ₹7,380
- Total
- ₹96,760
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a quotation format for photographers
Along with the usual header, numbering, dates and totals, photographers should add:
- Event or shoot name, date and location
- Hours of coverage
- Number of edited photos or video length
- Advance received at booking
Tips for photographers
- Say how many hours and photographers are covered and what overtime costs.
- List the number of edited photos and the delivery time.
- State your usage rights, such as whether the client can print or publish the photos.
Stop retyping this every time
FINTY keeps your clients and items, numbers every quotation, adds CGST, SGST or IGST for you and sends the PDF on WhatsApp. Free plan available, with a 30-day trial of everything.
Start freeAlso: GST calculator · HSN and SAC finder
Questions
What should a photography quote include?
Coverage hours, number of edited photos, deliverables, delivery time, advance amount and usage rights.
Is a quotation different from a proforma or tax invoice?
Yes. A quotation is an offer with a price and is not a demand for payment. A tax invoice is issued when you supply the goods or services and is the document used for GST.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.