Quotation format for coaching classes
A coaching fee quotation sets out the course, batch timing, duration and fee structure so a parent can compare institutes and plan instalments. Here is a free quotation format built for coaching classes and tuition centres. Download it in Excel, Word or PDF, or copy the sample below.
Sample quotation format for coaching classes
Quotation
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Registration fee | 1 | ₹1,500 | ₹1,500 |
| Tuition fee, full-year course | 1 | ₹42,000 | ₹42,000 |
| Test series, 12 tests | 1 | ₹3,000 | ₹3,000 |
| Study material set | 1 | ₹4,000 | ₹4,000 |
- Subtotal
- ₹50,500
- CGST 9% + SGST 9% (same state)
- ₹4,545 + ₹4,545
- Total
- ₹59,590
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a quotation format for coaching classes
Along with the usual header, numbering, dates and totals, coaching classes should add:
- Student name and parent or payer name
- Course, batch and timing
- Fee period (month, term or full year)
- Total fee, amount paid and balance
Tips for coaching classes
- Give the course, batch timing, start date and duration up front.
- Split the fee into admission, tuition, tests and material.
- State instalment dates, your refund policy and how long the fee is valid.
Winning the job with your quotation format
A fee quotation helps a parent decide, so make it specific. Name the course and target exam or class, the batch timings, the start date and the duration. State the fee in parts: admission or registration, tuition, test series and printed material, so they are not surprised by extras later.
Say how the fee can be paid, for example in full or in instalments with due dates, and state your refund and batch-change policy in plain words. Mention the number of seats or the batch size only if it is true, and give a validity date for the quoted fee, since fees often change when a new session begins.
Stop retyping this every time
FINTY keeps your student or parents and items, numbers every quotation, adds CGST, SGST or IGST for you and sends the PDF on WhatsApp. Free plan available, with a 30-day trial of everything.
Start freeAlso: GST calculator · HSN and SAC finder
Questions
What should a coaching class fee quotation include?
The course and batch, duration, a fee breakup, instalment dates, refund policy and how long the quoted fee is valid.
Is a quotation different from a proforma or tax invoice?
Yes. A quotation is an offer with a price and is not a demand for payment. A tax invoice is issued when you supply the goods or services and is the document used for GST.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.