GST invoice format for architects
Architect invoices are usually staged professional-fee bills tied to design milestones, often a percentage of the project cost. Here is a free gst invoice format built for architects and design consultants. Download it in Excel, Word or PDF, or copy the sample below.
Sample gst invoice format for architects
Tax invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Concept design stage, 40% of fee | 1 | ₹80,000 | ₹80,000 |
| Municipal approval drawings, 20% of fee | 1 | ₹40,000 | ₹40,000 |
| Printing and courier at actuals | 1 | ₹3,500 | ₹3,500 |
- Subtotal
- ₹1,23,500
- CGST 9% + SGST 9% (same state)
- ₹11,115 + ₹11,115
- Total
- ₹1,45,730
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a gst invoice format for architects
Along with the usual header, numbering, dates and totals, architects should add:
- Project name and site address
- Stage of work (concept, drawings, working drawings, supervision)
- Fee basis (lump sum, % of cost or per sq ft)
- Reimbursable expenses at actuals
Tips for architects
- Name the design stage and its share of the agreed fee on every invoice.
- List reimbursable expenses separately from the professional fee.
- Record any TDS the client deducts so you can match it to their certificate; confirm the GST and TDS position with your CA.
Getting paid faster with your gst invoice format
An architect's invoice is normally raised at the end of a design stage, so name the stage on it: concept design, drawings for approval, working drawings, tender documents or site supervision. Show the stage as a share of the agreed fee and the amount for that share, and carry the project name, site address and the date of the fee agreement so the client's accounts team can match it to their file.
Keep consultancy fees separate from reimbursable costs such as printing, site visits and travel, and say whether those are charged at actuals. If the client deducts TDS on professional fees, record the amount deducted so you can reconcile it against their certificate. Tax treatment of professional services differs by case, so confirm the GST and TDS position with your CA.
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Start freeAlso: GST calculator · HSN and SAC finder
Questions
Can an architect raise an invoice in stages?
Yes. Most architecture agreements tie fee payments to stages of work, so each invoice names the stage and its share of the fee. Confirm the tax treatment with your CA.
What must a GST invoice for architects contain?
Your name, address and GSTIN, a unique invoice number and date, the client's details, a description of each item with SAC or HSN code, the taxable value, the GST rate and amount (CGST and SGST, or IGST), and the total.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.