GST invoice format for distributors
A distributor invoice bills goods sold in bulk, often by case or bag, at a trade rate, with discounts, freight and sometimes a scheme or free-goods line. Here is a free gst invoice format built for distributors and wholesalers. Download it in Excel, Word or PDF, or copy the sample below.
Sample gst invoice format for distributors
Tax invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Basmati rice, 25 kg bag, trade rate | 120 | ₹1,450 | ₹1,74,000 |
| Loading and unloading | 1 | ₹800 | ₹800 |
| Freight, delivered to godown | 1 | ₹1,500 | ₹1,500 |
- Subtotal
- ₹1,76,300
- CGST 9% + SGST 9% (same state)
- ₹15,867 + ₹15,867
- Total
- ₹2,08,034
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a gst invoice format for distributors
Along with the usual header, numbering, dates and totals, distributors should add:
- Delivery location and transporter name
- Vehicle number and e-way bill number, where applicable
- Batch number for tracked products
- Credit days and payment terms
Tips for distributors
- Show each product with its pack size and batch number where tracked.
- Put trade and scheme discounts on separate lines.
- Confirm the GST rate for each product and the e-way bill rules for your goods with your CA.
Getting paid faster with your gst invoice format
A wholesale bill is checked line by line by the buyer, so make each product easy to match against the delivery challan. Show the product name, pack size, batch number where you track it, quantity in cases or bags, the trade rate and the line amount. Put trade discounts and scheme discounts on their own lines rather than burying them in the rate, so the buyer can see what they paid for each item.
Keep freight and loading charges separate from the goods, and show the delivery location, transporter name and vehicle number at the top. The GST rate depends on the product, so confirm the rate for each item with your CA before you set up your product list, and print your GSTIN and the e-way bill number when one applies.
Stop retyping this every time
FINTY keeps your customers and items, numbers every invoice, adds CGST, SGST or IGST for you and sends the PDF on WhatsApp. Free plan available, with a 30-day trial of everything.
Start freeAlso: GST calculator · HSN and SAC finder
Questions
Does a distributor need an e-way bill on every invoice?
E-way bill rules apply to goods movement above a value and in cases set by the government, and they vary by state and movement type. Confirm when you need one for your goods and routes with your CA.
What must a GST invoice for distributors contain?
Your name, address and GSTIN, a unique invoice number and date, the client's details, a description of each item with SAC or HSN code, the taxable value, the GST rate and amount (CGST and SGST, or IGST), and the total.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.