GST invoice format for event planners
Event invoices usually follow an advance, a mid-event payment and a final balance, with vendor costs inside the bill. Here is a free gst invoice format built for event and wedding planners. Download it in Excel, Word or PDF, or copy the sample below.
Sample gst invoice format for event planners
Tax invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Event management fee | 1 | ₹80,000 | ₹80,000 |
| Stage and decor | 1 | ₹1,20,000 | ₹1,20,000 |
| Catering, 250 guests | 250 | ₹600 | ₹1,50,000 |
| Photography and video | 1 | ₹45,000 | ₹45,000 |
- Subtotal
- ₹3,95,000
- CGST 9% + SGST 9% (same state)
- ₹35,550 + ₹35,550
- Total
- ₹4,66,100
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a gst invoice format for event planners
Along with the usual header, numbering, dates and totals, event planners should add:
- Event name, date and venue
- Guest count the price is based on
- Advance already received
- Vendor or decor sub-totals
Tips for event planners
- Show the advance already paid and the balance, so the client sees what remains.
- Group vendor costs, such as decor, catering and photography, into clear blocks.
- If you pay vendors on the client's behalf, decide whether they appear as pure reimbursements and ask your CA how to show them.
Stop retyping this every time
FINTY keeps your clients and items, numbers every invoice, adds CGST, SGST or IGST for you and sends the PDF on WhatsApp. Free plan available, with a 30-day trial of everything.
Start freeAlso: GST calculator · HSN and SAC finder
Questions
Can an event planner show vendor costs on the invoice?
Yes, but how they are taxed depends on whether you act as an agent or a principal. Ask your CA before you decide how to present them.
What must a GST invoice for event planners contain?
Your name, address and GSTIN, a unique invoice number and date, the client's details, a description of each item with SAC or HSN code, the taxable value, the GST rate and amount (CGST and SGST, or IGST), and the total.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.