Quotation format for contractors
A contractor's quotation, often called a bill of quantities, lists each item with a unit, quantity and rate. Here is a free quotation format built for contractors and construction businesses. Download it in Excel, Word or PDF, or copy the sample below.
Sample quotation format for contractors
Quotation
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Excavation and earthwork (cu m) | 120 | ₹450 | ₹54,000 |
| PCC and footing (cu m) | 38 | ₹6,800 | ₹2,58,400 |
| Column and beam RCC (cu m) | 26 | ₹9,500 | ₹2,47,000 |
| Brickwork (cu m) | 60 | ₹6,200 | ₹3,72,000 |
- Subtotal
- ₹9,31,400
- CGST 9% + SGST 9% (same state)
- ₹83,826 + ₹83,826
- Total
- ₹10,99,052
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a quotation format for contractors
Along with the usual header, numbering, dates and totals, contractors should add:
- Work order or contract number
- Measured quantity and unit
- Running bill number
- Retention or security deposit percentage
Tips for contractors
- Use a unit rate for each item and state what the rate includes, such as materials or labour only.
- List exclusions and assumptions, such as water, power and scaffolding.
- Set the validity of rates, as material prices change.
Stop retyping this every time
FINTY keeps your clients and items, numbers every quotation, adds CGST, SGST or IGST for you and sends the PDF on WhatsApp. Free plan available, with a 30-day trial of everything.
Start freeAlso: GST calculator · HSN and SAC finder
Questions
What is a bill of quantities?
A list of work items with units, quantities and rates that adds up to the contract price. It makes comparing contractor quotes straightforward.
Is a quotation different from a proforma or tax invoice?
Yes. A quotation is an offer with a price and is not a demand for payment. A tax invoice is issued when you supply the goods or services and is the document used for GST.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.