GST invoice format for travel agencies
A travel invoice bills a booking: a tour package, a ticket, a hotel or a transfer. Some lines may be passed through from a supplier, and each can be taxed differently. Here is a free gst invoice format built for travel agencies and tour operators. Download it in Excel, Word or PDF, or copy the sample below.
Sample gst invoice format for travel agencies
Tax invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Tour package, 4 nights, 2 persons | 2 | ₹22,000 | ₹44,000 |
| Airfare, pass-through ticket | 2 | ₹5,500 | ₹11,000 |
| Airport transfers | 2 | ₹1,200 | ₹2,400 |
- Subtotal
- ₹57,400
- CGST 9% + SGST 9% (same state)
- ₹5,166 + ₹5,166
- Total
- ₹67,732
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a gst invoice format for travel agencies
Along with the usual header, numbering, dates and totals, travel agencies should add:
- Traveller names as on passport or ID
- Travel dates and booking reference
- Supplier name for pass-through bookings
- Hotel category and meal plan
Tips for travel agencies
- List the package, air tickets, hotels and transfers on separate lines.
- Show traveller names, travel dates and the booking reference on every invoice.
- Confirm with your CA how pass-through tickets are billed before you start.
Getting paid faster with your gst invoice format
A travel invoice should show what the client actually bought. Put the traveller names as on their ID, the travel dates and the booking reference at the top, then list each component on its own line: the package, air tickets, hotels, transfers and sightseeing. Separate lines show what you sold as your own service and what you passed through from a supplier, and they make a partial refund easy to explain.
Tax on travel is one of the harder areas of GST. Whether a package counts as your own service, how a pass-through ticket is billed and which rate applies depend on how you book and what the client buys. Settle that treatment with your CA before you start billing, and print your GSTIN and the tax split if you are registered.
Stop retyping this every time
FINTY keeps your clients and items, numbers every invoice, adds CGST, SGST or IGST for you and sends the PDF on WhatsApp. Free plan available, with a 30-day trial of everything.
Start freeAlso: GST calculator · HSN and SAC finder
Questions
How is GST charged on a travel package?
It depends on how the package is booked, whether it is your own service or a supplier's, and the rate that applies. Travel rules are complex and change over time, so confirm the treatment with your CA.
What must a GST invoice for travel agencies contain?
Your name, address and GSTIN, a unique invoice number and date, the client's details, a description of each item with SAC or HSN code, the taxable value, the GST rate and amount (CGST and SGST, or IGST), and the total.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.