GST invoice format for caterers
A catering invoice is built on a per-plate rate and a guest count, with an advance already paid and extras such as staff, crockery and transport. Here is a free gst invoice format built for caterers and catering services. Download it in Excel, Word or PDF, or copy the sample below.
Sample gst invoice format for caterers
Tax invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Vegetarian lunch menu, guaranteed plates | 200 | ₹450 | ₹90,000 |
| Extra plates served | 18 | ₹450 | ₹8,100 |
| Service staff, 8 persons | 8 | ₹800 | ₹6,400 |
| Crockery, cutlery and counter setup | 1 | ₹6,000 | ₹6,000 |
- Subtotal
- ₹1,10,500
- CGST 9% + SGST 9% (same state)
- ₹9,945 + ₹9,945
- Total
- ₹1,30,390
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a gst invoice format for caterers
Along with the usual header, numbering, dates and totals, caterers should add:
- Event name, date, time and venue
- Menu name and what a plate includes
- Guaranteed guest count and extra-plate rate
- Advance received and balance due
Tips for caterers
- Show guaranteed plates and extra plates on separate lines.
- Deduct the advance on the invoice so the balance is clear.
- Catering is commonly listed under SAC 996334; confirm the code and GST rate with your CA.
Getting paid faster with your gst invoice format
A catering bill is argued over on two numbers: how many plates and at what rate. Put the event name, date and venue at the top, then show the menu name, the guaranteed guest count from the booking and the actual plates served. Bill extra plates on their own line at the agreed rate, so the difference from the quotation is visible at a glance.
Keep service staff, crockery and cutlery hire, live counters and transport as separate lines, and show the advance received and the balance due. The GST rate on catering depends on how and where the service is supplied, so confirm the rate and SAC code for your business with your CA and print your GSTIN if you are registered.
Stop retyping this every time
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Start freeAlso: GST calculator · HSN and SAC finder
Questions
What GST rate applies to catering services?
It depends on the type of catering and where it is supplied, and the rules have changed over time. Confirm the current rate and SAC code for your service with your CA.
What must a GST invoice for caterers contain?
Your name, address and GSTIN, a unique invoice number and date, the client's details, a description of each item with SAC or HSN code, the taxable value, the GST rate and amount (CGST and SGST, or IGST), and the total.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.