Quotation format for recruitment agencies
A recruitment quotation sets out your fee percentage, the replacement guarantee and when the fee becomes payable. Here is a free quotation format built for recruitment and staffing agencies. Download it in Excel, Word or PDF, or copy the sample below.
Sample quotation format for recruitment agencies
Quotation
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Placement fee per hire, 8.33% of annual CTC | 1 | as agreed | – |
| Retained search retainer (adjustable against fee) | 1 | ₹50,000 | ₹50,000 |
| Replacement guarantee, 90 days | 1 | as agreed | – |
- Subtotal
- ₹50,000
- CGST 9% + SGST 9% (same state)
- ₹4,500 + ₹4,500
- Total
- ₹59,000
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a quotation format for recruitment agencies
Along with the usual header, numbering, dates and totals, recruitment agencies should add:
- Candidate name and position
- Annual CTC the fee is based on
- Joining date
- Replacement guarantee period
Tips for recruitment agencies
- State the fee as a percentage of CTC and say exactly what CTC includes.
- Write the replacement guarantee clearly, such as 90 days from joining.
- Say when the fee is due and the credit period you allow.
Stop retyping this every time
FINTY keeps your clients and items, numbers every quotation, adds CGST, SGST or IGST for you and sends the PDF on WhatsApp. Free plan available, with a 30-day trial of everything.
Start freeAlso: GST calculator · HSN and SAC finder
Questions
What should a recruitment fee quotation say about candidate rejection?
State the replacement or refund terms if the candidate leaves within the guarantee period, so both sides know what happens.
Is a quotation different from a proforma or tax invoice?
Yes. A quotation is an offer with a price and is not a demand for payment. A tax invoice is issued when you supply the goods or services and is the document used for GST.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.