GST invoice format for recruitment agencies
A recruitment invoice is normally a placement fee based on the candidate's annual CTC, or a monthly charge for contract staff. Here is a free gst invoice format built for recruitment and staffing agencies. Download it in Excel, Word or PDF, or copy the sample below.
Sample gst invoice format for recruitment agencies
Tax invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Placement fee, Senior Accountant (8.33% of ₹9,00,000 CTC) | 1 | ₹75,000 | ₹75,000 |
| Placement fee, Sales Executive (8.33% of ₹4,20,000 CTC) | 1 | ₹35,000 | ₹35,000 |
- Subtotal
- ₹1,10,000
- CGST 9% + SGST 9% (same state)
- ₹9,900 + ₹9,900
- Total
- ₹1,29,800
Sample figures only. 18% GST is shown as a typical rate for services; use the rate that applies to you. For another state, charge IGST instead of CGST and SGST.
The Excel file has working formulas, so you can change the quantities and rates and the totals update.
What to put on a gst invoice format for recruitment agencies
Along with the usual header, numbering, dates and totals, recruitment agencies should add:
- Candidate name and position
- Annual CTC the fee is based on
- Joining date
- Replacement guarantee period
Tips for recruitment agencies
- Print the candidate name, role, CTC and joining date, since clients check these before paying.
- Raise the invoice on the joining date, as agreed in your terms.
- Staffing and recruitment services are generally taxable at 18% GST; confirm the SAC code with your CA.
Stop retyping this every time
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Start freeAlso: GST calculator · HSN and SAC finder
Questions
Is GST charged on a recruitment placement fee?
Yes, recruitment services are generally taxable at 18% GST. Show the SAC code and your GSTIN on the invoice, and confirm the code with your CA.
What must a GST invoice for recruitment agencies contain?
Your name, address and GSTIN, a unique invoice number and date, the client's details, a description of each item with SAC or HSN code, the taxable value, the GST rate and amount (CGST and SGST, or IGST), and the total.
Can I create this in FINTY?
Yes. FINTY numbers your documents, adds the right CGST, SGST or IGST, keeps your client list and sends the PDF on WhatsApp. There is a free plan and a 30-day trial.