FINTY

16 October 2026 · 6 min read

Quotation Format in India: A Free Template with GST (and How to Send It)

A good quotation wins the job before the first call back. A messy one invites haggling. Here is what to put on a business quotation in India, a layout you can copy, and how to turn it into an invoice without retyping.

What a quotation should include

  • Your business name, address and GSTIN, and a quotation number and date.
  • The customer's name, address and GSTIN if they have one.
  • Each item or service with a description, HSN or SAC code, quantity and rate.
  • The GST rate and amount per line, split into CGST and SGST or IGST.
  • The total, any discount, and the amount in words.
  • A validity date, payment terms, delivery or timeline, and any assumptions.

A simple layout

Put the two parties and the quotation number at the top. Use a table with the columns Description, HSN or SAC, Qty, Rate, Taxable value, GST rate, GST amount, Total. Under it, add the grand total, then the terms: validity, advance, payment schedule, and what is not included.

Quotation, proforma or tax invoice

Quote first, send a proforma if the customer needs one to release payment, and issue the tax invoice when the sale happens. Our GST invoice guide covers the last step.

Send it, follow up, convert it

Send the quotation as a link or PDF on WhatsApp or email, and note the day you will follow up. When it is accepted, convert it to an invoice so the line items and GST carry over unchanged.

Where FINTY fits

FINTY lets you create a quotation with GST, share it by link so the customer can view and accept it, and convert the accepted quotation into an invoice in one click. It also keeps the lead and the WhatsApp conversation in the same place. Start a free trial or see pricing.

Frequently asked questions

(See the FAQ section below the article.)

Frequently asked questions

Is a quotation legally binding in India?

A quotation is an offer. Once the customer accepts it in writing, for example by email or purchase order, it can form the basis of a contract. State the validity period and terms clearly so there is no dispute later.

Do I charge GST on a quotation?

A quotation is not a tax document, so no GST is collected on it, but it should show the GST you will charge so the customer sees the full price. GST is charged on the tax invoice.

What is the difference between a quotation, a proforma invoice and a tax invoice?

A quotation is a price offer before the customer commits. A proforma invoice is a pre-sale bill that has no GST standing. A tax invoice is the GST-compliant document issued when the sale happens.

How long should a quotation be valid?

Seven to thirty days is common. Shorter if your costs move quickly. Always print the validity date on the quotation.